MyHR is an HR platform for New Zealand businesses, and it integrates with PayHero payroll via a powerful two-way data sync, so nothing gets entered twice.
When a new hire signs their employment agreement in MyHR, their personal record is created in PayHero. Employees see their PayHero leave balances in MyHR, and approved leave flows through to PayHero, ready for the next pay cycle.
It's essential for all companies to manage HR, payroll, and leave effectively and efficiently. It helps ensure all team members get their proper entitlements, they stay healthy and motivated, while the company is compliant with all obligations under employment law.
Quite often, companies handle payroll, leave management, and HR as separate processes, using separate systems. We get it, life in small and medium-sized companies is busy, and while things are growing, efficiencies and improvements can get overlooked.
But having an HR system that integrates seamlessly with your payroll and leave management can save a lot of time and hassle.
Payroll and leave management are closely connected, so it makes practical sense to combine them with your other employment processes. It can increase efficiency, lessen or eliminate duplicate work, reduce errors, and importantly, save your business money.
It also makes scheduling and tracking leave easier and more accurate, and employees feel better and are more engaged when they know they are getting what they are entitled to and can manage key parts of the process themselves.
MyHR’s partnership with PayHero aligns with our vision of making HR easy for every employer, and it creates a one-stop shop for everything HR- and pay-related, which greatly reduces the administration required to manage and process leave, ensures payroll is always accurate and up-to-date, and enables efficient onboarding of new employees.
Through our powerful two-way data sync, employee data only has to be entered once, creating a complete record of employment documents and personal information that populates across both systems. All employees then have a centralised, self-service MyHR account where they can access their details, view their current, correct leave balances, apply for leave and have it approved, and then have all the relevant leave data sent through to PayHero for seamless payroll processing.
Removing any double-handling of data saves time and greatly reduces the chance of errors entering the system. It’s also great when you make a new hire; once the person signs the employment agreement, their employee record is created and available inside MyHR and PayHero. Likewise if you're already a PayHero customer, all employee records flow through to MyHR, making account set up a breeze.
There are considerable advantages for management, too. MyHR pulls live data from PayHero so managers and employees are always seeing accurate, up-to-date leave balances and calendars. As the software systems are fully integrated and cloud-based, they can be accessed anytime, from anywhere.
Once the employee applies for leave, their manager gets a prompt to either approve the request or contact the person. If the leave is approved, the request automatically syncs with PayHero and the employee's leave balances and wage payments will be calculated for you when you process the pay. In MyHR’s calendar, managers can also easily see who’s away when.
| What needs doing | MyHR | PayHero |
| Setting up the integration | Takes your PayHero API key and takes you through a guided integration setup | Gives you the API key under Manage -> Integrations |
| Employee records | Holds the employee record: personal details, contact details, documents, and history | Holds what's needed to pay them: salary, bank details, IRD number, KiwiSaver |
| New employees | Employment agreement, e-signing, and onboarding | Sets the person up to be paid |
| Existing PayHero customers | Employee records come across into MyHR | Already holds your employees |
| Agreements, onboarding, and performance reviews | Yes | No |
| Pay rate changes | Record the change in MyHR, e.g. through a pay increase letter | Applies the new rate |
| Leave requests and approvals | Employees request leave through MyHR self-service, managers approve, and a shared calendar shows who's away | Automatically includes approved leave in the pay run |
| Leave balances | Shows live balances to employees and managers | Calculates the balances and entitlements |
| Timesheets | No | Digital timesheets for managers and employees |
| Calculating pay | No | Works out pay, tax, and deductions, e.g. KiwiSaver |
| Tax and IRD reporting | No | Handled in PayHero, not MyHR |
| Keeping up with tax and holiday rule changes | No | PayHero's calculations, not MyHR's |
| HR guidance | MyHR's expert advisors give general HR guidance | No |
| Payroll questions | No | PayHero's NZ-based support team |
| Fixing a sync issue | Collaborative implementation support and diagnosis from MyHR and PayHero teams. PayHero support for the payroll side. PayHero support for the payroll side | |
PayHero automatically calculates holiday entitlements for all staff, and makes any deductions, e.g. PAYE, KiwiSaver, ACC, student loans, so pay is correct and the business is compliant. Any time tax or holiday laws change, PayHero updates everything, so you’ll never get caught out.
PayHero stores employee leave balances in weeks, in accordance with the latest Holidays Act guidance from MBIE, so companies with staff who work variable hours or have changing work patterns always get the correct leave entitlements.
Managers can quickly review and approve receipts to refund employees, and add personal notes to payslips. Employees can record exact start and finish times using the photo time clock, enter timesheets specifying what they’re working on and submit them, so the business can accurately track labour costs and create custom business intelligence dashboards.
PayHero’s payroll software also integrates with Xero for further streamlining of cost-tracking and accounting.
If you need any assistance, the combined expertise and experience of the MyHR and PayHero teams means there’s no employment or payroll issue we can’t resolve. MyHR handles all of your people and employment questions with our expert advisory support, while PayHero supports your finance team with the nuances of tax and pay.
Check out the MyHR + PayHero integration to see how we make managing, hiring, and paying employees and getting ahead of compliance requirements easy.
Ready to get started? Book a free MyHR platform demo today.
Already using another payroll platform? Read more about our complete payroll ecosystem for Kiwi SMB.