Complete people and payroll management with MyHR and PayHero

Nick Stanley
By Nick Stanley

It's essential for all companies to manage holidays and leave effectively and efficiently. It helps ensure all team members get their proper leave entitlements, so they stay healthy and motivated, while the company is compliant with all obligations under employment law.

Quite often, companies handle HR, payroll and leave management as separate processes, using separate systems. We get it, life in small and medium-sized companies is busy, and while things are growing, efficiencies and improvements can get overlooked.

But having a software solution that integrates payroll and leave management along with all your HR functions can save a lot of time and hassle. 

Payroll and leave management are closely connected, so it makes practical sense to combine them with your other people processes. It can increase efficiency, lessen or eliminate duplicate work, reduce errors, and importantly, save your business money.

It also makes scheduling and tracking leave easier and more accurate, and employees feel better and are more engaged when they know they’re getting what they are entitled to and can manage key parts of the process themselves.

MyHR + PayHero = total, easy coverage 

MyHR’s partnership with PayHero aligns with our ‘make it easy’ vision and creates a one-stop shop for everything HR- and pay-related, which greatly reduces the level of administration required to manage and process leave, ensures payroll is always accurate and up-to-date, and enables efficient onboarding of new employees.

With the integration, employee data only has to be entered once, creating a complete record of employment documents and personal information that populates across both systems. All employees then have a centralised, self-service MyHR account where they can access their details, view their current, correct leave balances, apply for leave and have it approved, and then have all the relevant leave data sent through to PayHero for seamless payroll processing.

Removing any double-handling of data saves time and greatly reduces the chances for errors to enter the system. It’s also great when you make a new hire; once the person signs the employment agreement, their employee record is created and available inside MyHR and PayHero. Likewise if you're already a PayHero customer, all employee records flow through to MyHR, making account set up a breeze.

There are considerable advantages for management, too. MyHR pulls live data from PayHero so managers and employees are always seeing accurate, up-to-date leave balances and calendars. As the software systems are fully integrated and cloud-based, they can be accessed anytime, from anywhere.

Once the employee applies for leave, their manager gets a prompt to either approve the request or contact the person. If the leave is approved, the request automatically syncs with PayHero and the employee's leave balances and wage payments will be calculated for you when you process the pay. In MyHR’s calendar, managers can also easily see who’s away when.

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Meet your obligations without stress

PayHero automatically calculates holiday entitlements for all staff, and makes any deductions, e.g. PAYE, KiwiSaver, ACC, student loans, so pay is correct and the business is compliant. Any time tax or holiday laws change, PayHero updates everything, so you’ll never get caught out.

PayHero stores employee leave balances in weeks, in accordance with the latest Holidays Act guidance from MBIE, so companies with staff who work variable hours or have changing work patterns always get the correct leave entitlements.

Managers can quickly review and approve receipts to refund employees, and add personal notes to payslips. Employees can record exact start and finish times using the photo time clock, enter timesheets specifying what they’re working on and submit them, so the business can accurately track labour costs and create custom business intelligence dashboards. PayHero’s payroll software also integrates with Xero for further streamlining of cost-tracking and accounting.

A wealth of HR and payroll expertise

If you need any assistance, the combined expertise and experience of the MyHR and PayHero teams means there’s no employment or payroll issues we can’t resolve.

Check out the MyHR + PayHero integration for details of how the two systems work together to make managing, hiring, and paying employees, and getting ahead of compliance requirements, easy.